Overview

Administrative Assistant Jobs in Fort Collins, CO at City of Fort Collins

Title: Administrative Assistant

Company: City of Fort Collins

Location: Fort Collins, CO

POSITION TITLE: Administrative Assistant (Hourly)

REQUISITION #: req5692

DEPARTMENT: Transfort / Parking Services

LOCATION: TRANSIT CENTER – MASON

BENEFIT CATEGORY: Variable Hourly View Classifications & Benefits

EMPLOYMENT TYPE: Part-Time Hourly

HOURLY RATE: $18.00 – 26.00 per hour (based on relevant experience)

SELECTION PROCESS: Application deadline is
3:00 p.m. MT
on 9/30/2022.

The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and/or an application for employment. You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile.
Post-offer background check required .
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. The City may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

The Community: The City of Fort Collins sits nestled against the foothills of the Rocky Mountains alongside the banks of the Cache La Poudre River. At 5,000 feet in elevation, residents enjoy a moderate, four-season climate, with an average of 300 days of sunshine per year. With 174,800 residents, Fort Collins is Colorado’s fourth-largest city and spans 57 square miles. With the 20 year growth projection, the City of Fort Collins is expected to reach 255,000 residents.
The first people who hunted in this region arrived approximately 11,000 years ago, and Northern Colorado remains an integral part of the traditional and ancestral homelands of the Arapaho, Cheyenne, and Ute Nations. European-American trappers and traders arrived by the early 1800s but rarely established permanent settlements. Gold and silver discoveries in the Colorado mountains in the mid-1800s and the prospect of land for farming and ranching attracted people from eastern cities and across the globe to the Colorado Territory, including what would become the town of Fort Collins; an agricultural colony that emerged from its founding days as a military fort. The expansion included the sugar beet industry’s growth, which brought new residents whose descendants still live here today, including Mexican-American families from southern Colorado, New Mexico, and northern Mexico, as well as Germans from Russia. Since 1879, Fort Collins has been the home of the state’s land grant institution, Colorado State University, which currently enrolls 34,000 students. Along with the university, the city’s major high-tech and manufacturing companies and breweries attract new residents from all over the country and world. The community’s overall social diversity continues to grow.
There are abundant outdoor recreation opportunities available to the many residents who enjoy healthy lifestyles. The nearby Horsetooth Reservoir is a key attraction, as is the Cache La Poudre-North Park Scenic Byway. The Downtown district provides many venues for live music, shopping, dining, and nightlife within the city. Fort Collins is widely considered the Craft Beer Capital of Colorado. The City has a strong appreciation for arts, culture, and entertainment. Various national organizations and magazines recognize Fort Collins as one of the best places to live in the nation.
The City’s long list of acknowledgements includes:

No. 2 Best Tasting Drinking Water in North America: American Water Works – June 2021
No. 5 Best Remote-Ready Cities: Livability.com Jan 2021
Top 30 Creative Small Cities: CVSuite – May 2020
No. 18 Safest Cities in America: SafeWise – April 2020
No. 1 Best Place to Live: Livability.com March 2020
No. 9 Most Fitness Friendly Places: SmartAsset – Dec 2019
No. 7 Safest Driving Cities: Allstate – June 2019
No. 4 Best U.S. Cities to Raise a Family: MarketWatch – April 2019
No. 9 Best Performing Cities: Milken Institute – Jan 2019
No. 3 U.S. Cities with Highest Economic Confidence: Yahoo – Nov 2018
No. 2 Brain Concentration Index: Bloomberg – Nov 2018
No. 1 City in America for Cycling: PeopleForBikes-May 2018
Outstanding Achievement in Local Government Innovation Award: Alliance for Innovation-April 2018
The Malcolm Baldrige National Quality Award-Nov 2017
18th Best City for Career Opportunities: SmartAsset – Sep 2017
3rd Best College Town to Live in Forever: College Ranker – July 2017
25 Best Towns Ever: Where to Live Now: Outside Magazine – June 2017
No. 1 Stable and Growing Housing Market: Realtor.com-June 2017
11th Happiest City in America: Yahoo! Finance – March 2017
No. 9 Top 150 Cities for Millennials Report: Millennial Personal Finance – Feb 2017
No. 2 Best Cities for Small Business Owners: ValuePenguin – Feb 2017

Why Work For the City of Fort Collins?

Potential for paid personal leave and paid holidays

– Employee Assistance Program: counseling, legal, and financial assistance

– Wellness program, workout facilities

– Personal & professional learning opportunities plus potential for career mobility

– Collaborative work environment

Job Summary
Work related to supporting general business operations in Transfort and Parking Services. In addition to the essential duties listed below, this role directly supports the Grants, Compliance, and Assets workgroup.

Essential Duties and Responsibilities
The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.

Prepare agendas, type minutes at meetings, and track action items.
Coordinate meetings with partners and internal staff
Maintains effective office systems and procedures, including supply inventory.
May provide customer service for internal customers and citizens, including explanation and interpretation of policies and procedures, in person and via telephone.
Responsible for maintaining a specific project or program for a department or division as assigned.
Enters data, compiles records and reports; tabulates or posts data; may develop and maintain data bases.
Compiles and organizes materials for various programs and/or projects.
Provides clerical support including preparing or answering correspondence; may open and route incoming mail and prepare outgoing mail.
May conduct marketing and public outreach activities.
May administer document management system.
Act as liaison to other City offices.
Perform other duties as assigned.

Management Responsibilities
No

City Competencies

Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.
Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations.
A desire and ability to utilize digital tools for organizational information, individual, and teamwork.

Required Knowledge Skills and Abilities

Ability to use records management, accounting, word processing, and presentation software.
Ability to type 50 wpm and transcribe minutes.
Knowledge of basic math and/or accounting.
Ability to enter data accurately; use spreadsheet and database software.
Ability to respond effectively to customer service requests.
Ability to communicate effectively orally and in writing.
Good organization skills; attention to detail; multi-tasking skills.
Ability to understand a total process flow and ensure that all details of a task are accomplished properly.
Basic understanding of finance or budget management processes and procedures.
Ability to work under moderate supervision and to exercise independent judgement as required.

Required Education

Minimum/Preferred

Education Level

Minimum

High school diploma or general education degree (GED)

Preferred

College or technical school level coursework in business, or finance (Associates degree preferred)

Experience Requirements

Minimum of three to five years related experience; or equivalent combination of education and experience.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. The City may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

Required Certificates, Licenses, Registrations

Valid driver’s license.

Physical Demands
Light work; Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces
greater than that for sedentary work and the worker sits most of the time, the job is rated for light work. The employee is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.

The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call
(970) 221-6535 for assistance.

Notice Regarding Medical and/or Recreational Marijuana Use:
Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.

The City of Fort Collins is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic information, pregnancy or other characteristics protected by law. For the purpose of this City policy “sexual orientation” means a person’s actual or perceived orientation toward heterosexuality, homosexuality, bisexuality.

POST OFFER BACKGROUND CHECK REQUIRED.

Note: Some information in your application may be public information under the Colorado Open Records Act.

Upload your CV/resume or any other relevant file. Max. file size: 80 MB.