Administrative Support III Jobs in Fort Collins, CO at City of Fort Collins

Title: Administrative Support III

Company: City of Fort Collins

Location: Fort Collins, CO

POSITION TITLE: Administrative Support III (Hourly)

REQUISITION #: req5689

DEPARTMENT: Operation Services


BENEFIT CATEGORY: Variable Hourly View Classifications & Benefits

EMPLOYMENT TYPE: Fluctuating Hourly

HOURLY RATE: $25.31 – 25.31 per hour (based on relevant experience)

SELECTION PROCESS: Application deadline is
3:00 p.m. MT
on 9/23/2022.

The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and/or an application for employment. You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile.
Post-offer background check required .
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. The City may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

The Community: The City of Fort Collins sits nestled against the foothills of the Rocky Mountains alongside the banks of the Cache La Poudre River. At 5,000 feet in elevation, residents enjoy a moderate, four-season climate, with an average of 300 days of sunshine per year. With 174,800 residents, Fort Collins is Colorado’s fourth-largest city and spans 57 square miles. With the 20 year growth projection, the City of Fort Collins is expected to reach 255,000 residents.
The first people who hunted in this region arrived approximately 11,000 years ago, and Northern Colorado remains an integral part of the traditional and ancestral homelands of the Arapaho, Cheyenne, and Ute Nations. European-American trappers and traders arrived by the early 1800s but rarely established permanent settlements. Gold and silver discoveries in the Colorado mountains in the mid-1800s and the prospect of land for farming and ranching attracted people from eastern cities and across the globe to the Colorado Territory, including what would become the town of Fort Collins; an agricultural colony that emerged from its founding days as a military fort. The expansion included the sugar beet industry’s growth, which brought new residents whose descendants still live here today, including Mexican-American families from southern Colorado, New Mexico, and northern Mexico, as well as Germans from Russia. Since 1879, Fort Collins has been the home of the state’s land grant institution, Colorado State University, which currently enrolls 34,000 students. Along with the university, the city’s major high-tech and manufacturing companies and breweries attract new residents from all over the country and world. The community’s overall social diversity continues to grow.
There are abundant outdoor recreation opportunities available to the many residents who enjoy healthy lifestyles. The nearby Horsetooth Reservoir is a key attraction, as is the Cache La Poudre-North Park Scenic Byway. The Downtown district provides many venues for live music, shopping, dining, and nightlife within the city. Fort Collins is widely considered the Craft Beer Capital of Colorado. The City has a strong appreciation for arts, culture, and entertainment. Various national organizations and magazines recognize Fort Collins as one of the best places to live in the nation.
The City’s long list of acknowledgements includes:

No. 2 Best Tasting Drinking Water in North America: American Water Works – June 2021
No. 5 Best Remote-Ready Cities: Livability.com Jan 2021
Top 30 Creative Small Cities: CVSuite – May 2020
No. 18 Safest Cities in America: SafeWise – April 2020
No. 1 Best Place to Live: Livability.com March 2020
No. 9 Most Fitness Friendly Places: SmartAsset – Dec 2019
No. 7 Safest Driving Cities: Allstate – June 2019
No. 4 Best U.S. Cities to Raise a Family: MarketWatch – April 2019
No. 9 Best Performing Cities: Milken Institute – Jan 2019
No. 3 U.S. Cities with Highest Economic Confidence: Yahoo – Nov 2018
No. 2 Brain Concentration Index: Bloomberg – Nov 2018
No. 1 City in America for Cycling: PeopleForBikes-May 2018
Outstanding Achievement in Local Government Innovation Award: Alliance for Innovation-April 2018
The Malcolm Baldrige National Quality Award-Nov 2017
18th Best City for Career Opportunities: SmartAsset – Sep 2017
3rd Best College Town to Live in Forever: College Ranker – July 2017
25 Best Towns Ever: Where to Live Now: Outside Magazine – June 2017
No. 1 Stable and Growing Housing Market: Realtor.com-June 2017
11th Happiest City in America: Yahoo! Finance – March 2017
No. 9 Top 150 Cities for Millennials Report: Millennial Personal Finance – Feb 2017
No. 2 Best Cities for Small Business Owners: ValuePenguin – Feb 2017

Why Work For the City of Fort Collins?

Potential for paid personal leave and paid holidays

– Employee Assistance Program: counseling, legal, and financial assistance

– Wellness program, workout facilities

– Personal & professional learning opportunities plus potential for career mobility

– Collaborative work environment

Job Summary: Work related to supporting general business operations at the City.

Essential Duties and Responsibilities:

Provides responsive customer service to internal and external customers as the entry point for departmental inquiries
Coordinates, administers, and monitors progress of department, division, and/or City processes, programs or projects
May compose and perform detailed editing of memos, letters, correspondences, documents, and reports
Coordinates distribution of information, including DocuSign signatures, and provides assistance to employees, management and/or the general public
May coordinate and schedule special events, department meetings, travel schedules and reservations
Coordinates and oversees office functions and standard operating procedures
Develops, compiles, and maintains files, records, reports, spreadsheets, and databases as requested
Purchases and monitors consumption of office supplies and inventory
Coordinates and administers special projects as assigned
Conducts research, compiles and prepares records or reports
Performs technical work associated with various business, financial, or budget processes within the department
Acts as liaison to other City offices
May provide administrative support to a board or commissions, internal committees, and City

Council ad-hoc committees including agendas and minutes, which may include some regular evening meetings

May conduct financial transactions, such as accounts payable, invoicing, cash reconciliation, journal entries, claims processing or purchase requisitions

Management Responsibilities

City Competencies

Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.
Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations.
A desire and ability to utilize digital tools for organizational information, individual, and teamwork.

Required Knowledge, Skills, and Abilities:

Ability to work with limited supervision and exercise independent judgment
Knowledge of principles of project management; ability to manage time, organize and prioritize work effectively
High level knowledge of standard office software, including word processing and databases, specifically Microsoft Office 365 programs such as Outlook, Word and Excel
Ability to operate more complex software for spreadsheet development
Effective oral and written communication; excellent grammar, proofreading and editing skills
Basic knowledge of accounting and financial concepts, purchasing, budget, and finance management
Ability to establish and maintain effective working relationships with citizens, customers, other agencies, City departments, and staff
Ability to take minutes as part of appointed Boards or informal internal committees or boards as assigned, including posting agendas and notices, meeting logistics, meeting minutes, and general group communications

Required Education and Experience:

High School Diploma or GED and or functionally related licenses or certificates and minimum five years related experience; or equivalent combination of education and experience.

Required Certifications/Licenses/Specialized Training:

Valid driver’s license.

The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call
(970) 221-6535 for assistance.

Notice Regarding Medical and/or Recreational Marijuana Use:
Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.

The City of Fort Collins is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic information, pregnancy or other characteristics protected by law. For the purpose of this City policy “sexual orientation” means a person’s actual or perceived orientation toward heterosexuality, homosexuality, bisexuality.


Note: Some information in your application may be public information under the Colorado Open Records Act.

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