Assistant Annual Fund Coordinator for Sales and Data Innovation Jobs in Fort Collins, CO at Colorado State University

Title: Assistant Annual Fund Coordinator for Sales and Data Innovation

Company: Colorado State University

Location: Fort Collins, CO

Position Location

Fort Collins, CO

Is this position eligible for hybrid or remote work?


Research Professional Position


Posting Number


Position Type

Admin Professional/ Research Professional

Classification Title

Prof/Indiv Contrib II

Number of Vacancies


Work Hours/Week


Proposed Annual Salary Range


Employee Benefits

Colorado State University (CSU) is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time faculty and administrative professional employees in the following University benefit areas:
https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ &

Desired Start Date

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on


Description of Work Unit

The Colorado State University Department of Athletics sponsors 16 men’s and women’s intercollegiate sports and competes as a member of the NCAA Division I-FBS and the Mountain West Conference. The University is located in Fort Collins, Colorado, 65 miles north of Denver. More information on the University and its intercollegiate athletics program can be found at www.csurams.com and www.colostate.edu.

Position Summary

The Assistant Annual Fund Coordinator for Sales and Data Innovation is responsible for assisting the Assistant Athletic Director for Ticket Sales and Operations with the overall operation of the Department’s annual giving program. Primary responsibilities will include facilitating reseating, priority seating, ticketing operations and departmental internal operations.

Required Job Qualifications

Job Qualifications Required:

Bachelor’s degree required, preferably in Sports Administration/Management, Business, Marketing, Management, HPER, HES, Recreation, Education, Economics, Liberal Arts, Communications, Sociology or any other field related to responsibilities and duties
Two (2) years of experience working in an intercollegiate athletics department
Excellent communication skills and the ability to effectively communicate with multiple audiences
Discretion and ability to interact with high-level donors
Attention to detail, organization, problem solving and decision making abilities and experience
Demonstrated success in working in a team setting
Ability to be flexible and adaptable
Ability to make independent decisions and to evaluate projects against broad strategic goals
Demonstrated success in management of multiple priorities
Proficient in the use of PC software such as Microsoft packages, databases and email as well as the Paciolan ticketing system
Excellent writing and editorial skills required
Must have a valid driver’s license or the ability to obtain a driver’s license or access to a licensed driver by the employment start date.

Competencies Required:

Ability to work effectively with a culturally diverse community and advance the Department’s commitment to diversity and inclusion

Preferred Job Qualifications

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category

Office Management


Assist in the supervision of the Annual Fund intern
Work with the Ticket office, Aspire (Ram Sales Team) and Development staff to ensure all functions and procedures of the Annual Fund office are properly implemented, documented and organized
Be responsible for planning, implementing and evaluating annual athletics giving activities
Oversee all gift processing and acknowledgements; liaison with Colorado State University Advancement in the balancing and accounting of all gifts
Assist the annual fund and major gift officers in the identification, cultivation, solicitation and stewardship of top level annual fund donors for gifts to Intercollegiate Athletics
Maintain office files and coordinate the flow of information to on-campus constituents
Develop and manage all aspects of annual giving program including renewals, direct mail, telemarketing and on-line giving functions for Athletics Annual Fund appeals
Serve as the Ram Alumni Athletes Association (RAAA) liaison
Assist in the monitoring and budget management of the annual giving program

Percentage Of Time


Job Duty Category

Priority and Premium Seating and Reseating Project Management


Oversee the reseating program for the new stadium & Moby Arena
Plan, implement and manage all phases of the priority seating programs for men’s and women’s basketball and football
Plan, implement and evaluate the priority seating program and work with ticket office and Aspire to assure program compliance
Oversee the internal processes of the priority seating program, inclusive of billing and invoicing as it relates to the Rams points reallocation seating process
Work as the primary liaison with the Rams Ticket office with ticket allocations and improvements for all home and away ticketed events
Oversee priority seating billing and invoicing
Serve as ticket office liaison
Coordinate donor parking and verification
Research, develop, implement and administer “point system” to insure benefits such as seat locations, parking, post season tickets, etc. are provided to donors in a fair and accurate way and result in increased revenue

Percentage Of Time


Job Duty Category

Donor Relations


Participate in various departmental activities; attend athletic department and Colorado State University events; communicate with and cultivate donor prospects
Oversee gift processing and acknowledgments
Coordinate with the ticket office and Aspire regarding the season ticket upgrade process
Assist with away game and post-season ticket allocation

Percentage Of Time


Job Duty Category

Database, Research Manager and Social Media Management


Partner with CSU Advancement Annual Fund staff on special appeals and annual fund initiatives
Serve as liaison with the ticket office and the CSU Foundation gift processing unit
Research potential sources of annual fund revenue
Coordinate the utilization, updating and management components of the University’s Advance and Paciolan databases as it relates to the Athletic Department, Aspire (Rams Sales Team) annual fund and development office
Interact with University Advancement, the CSU Foundation staff and the Athletic Ticket office
Prepare, administer and modify as necessary new and/or existing fund agreements, management of endowments, gift documentation and acknowledgement, Advance donor/alumni report preparation and distribution
Design reports and implement data-mining
Oversee and coordinate Advancement/Paciolan data transfer
Coordinate Donor Coding & Assignment

Percentage Of Time


Job Duty Category

Director Assistance


Assist the Director of the Annual Fund in working with Aspire, the ticket office and the Development staff on critical reports and administrative issues
Assist the Director of the Annual Fund with ongoing analysis of fundraising progress and assume primary responsibility for peer-school benchmarking projects

Percentage Of Time


Application Details

Special Instructions to Applicants

To apply upload a cover letter which addresses the minimum and preferred qualifications, a resume, and the names and contact information for three professional references. References will not be contacted without prior notification of candidates.

Conditions of Employment

Pre-employment Criminal Background Check (required for new hires), Valid Driver’s License

Search Contact

[email protected]

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The
Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160,
(970) 491-1715,
[email protected]

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,
[email protected]

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,
[email protected]

Any person may report sex discrimination under Title IX to the
Office of Civil Rights, Department of Education.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

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